CenterWare Printers

Scanning to a Windows Workstation - SMB

At your Windows workstation

Verify that your Copier/Printer is configured to use SMB to send scanned images to your workstation.

  1. Open your web browser.
  2. Enter your Copier/Printer's ip address in the address field and press your <Enter> key.
  3. Click on the Properties tab at the top of the screen.
  4. Enter the printer's administrative username and password when prompted.
  5. Next to Print Protocols, click on the [Settings…] button to open the protocols window.
  6. Next to TCP/IP, click on the [Configure…] button.
  7. On the TCP/IP screen, scroll down and verify that the TCP/IP, DNS, and WINS Server sections are properly populated. If they aren't, please have your IT consultant enter the appropriate values before continuing this worksheet.

Create a user name that the Copier/Printer can use to scan to your PC.

  1. On your Windows desktop, click on the [Start] button to open a pop-up menu.
  2. In the pop-up menu, click on Control Panel to open the Control Panel window.
  3. In the Control Panel, click on User Accounts to open the User Accounts window.
  4. Click on Manage another account to open the Manage Accounts window.
  5. Click on Create a new account to open the Create New Account window.
  6. Enter the name of the user account you wish to use at the printer. The name is case-sensitive.
  7. Make sure the Standard user radion button is highlighted.
  8. Click on the [Create Account] button, and you'll see your new account listed in the Manage Accounts window.
  9. Click on your newly-created account to highlight it to open the Change an Account window.
  10. Click on Change the password to open the Change Password window.
  11. Enter your password (case-sensitive) twice, and enter a password hint, then click on the [Change Password] button.
  12. Close the Change an Account window.

Create and Share the Folder

  1. Navigate to a place in your Windows file system where you would like to store images you'll be scanning on the copier printer and sending to your PC.
  2. Right-click in the window to open a pop-up menu.
  3. Mouse-over the word New and click on the word Folder to create a new folder.
  4. Give the folder a name containing only numbers and/or letters and no spaces.
  5. Right-click on the new folder to open a pop-up menu.
  6. Mouse over the word Share with and click on Specific people…
  7. In the top-most field, type in the user name exactly as you spelled in in step 10 above.
  8. Click on the Add button.
  9. Change access rights from Read to Read/Write.
  10. Click on the Share button.

    NOTE: When you click the Share button, the File Sharing window will open. Keep it open. We'll be referring to it later.

At the Copier/Printer:

Create the Copier/Printer Address Book Entry for Scanning to PC At the Copier/Printer

  1. On the button pad, press the Machine Status button.
  2. On the touch screen, press the Tools tab.
  3. On the touch screen, press the Setup button.
  4. On the touch screen, press Add Address Book Entry… button.
  5. In the Address Book Entry screen, scroll to and press a recipient called (Not in Use), and press the [Create/Delete] button.
  6. Select Address Type, press the Change Settings button, select Server and press the save button.
  7. Select Name, press the Change Settings button, enter the name you would like listed in the Address book, and press the Save button.
  8. Select Transfer Protocol, press the Change Settings button, select SMB and press the Save button.
  9. Select Server Name/IP Address, press the Change Settings button, enter the name that was shown between the \\ and the first \ in the File Sharing window mentioned above, and press the Save button.
  10. Select Shared Name (SMB Only), press the Change Settings button, enter the name of the folder between the first \ and second \ shown in the File Sharing window mentioned above (don't put any leading or following \ in the Shared Name field), and press the Save button.
  11. If there are more folder names shown after the one you entered in the last step, select Save in, press the Change Settings button, type the remaining folder names separated by a backslash (\) character, (Don't use a \ before the first folder name or after the last folder name), and press the Save button.
  12. Select User Name, press the Change Settings button, enter the name of the user exactly as you created it in section A, step 10 above, and press the Save button.
  13. Select Password, press the Change Settings button, enter the password exactly as you created it in section A, step 10 above, and press the Save button.
  14. Press the Save buttons and Close buttons to return to the Machine Status screen.
  15. On the button pad, press the Log In/Out button to return to Operator status.

Scan Your Document:

  1. Place your document in the scanner's Automatic Document Feeder.
  2. On the button pad, press the Services Home button.
  3. On the touch screen, press Scan to PC.
  4. On the Scan to PC screen, press the [Address Book…] button.
  5. Scroll to your Address Book entry, highlight it, and press the [Add→] button.
  6. On the button pad, press the green Start button.

Created by Norman A. Teck
August 5, 2016