Automated Print Shop Work Flow Job Ticket Option

Queue Overrides

Production print shops frequently use queue overrides to automate their workflows, to assure job-to-job consistency, and to avoid job ticketing or programming errors. Every so often we’re asked how many queues can be added to the FreeFlow Print Server. Although 250 queues can be added, there are many reasons not to create that many queues, and there is a simple and effective workaround that survives software upgrades and reloads.

Use of Saved Job Tickets

Once the standard job parameters have been agreed upon and have been compared with the Xerox Print Instruction Format (XPIF) capabilities and limitations, perform the following steps:

Job Tickets

  1. Agree upon an alphanumeric naming convention that shows properties in your job tickets.
  2. Create a networked directory where you’ll store your job tickets. Be sure it’s visible to all who need access to it.
  3. Install and configure the latest version of FreeFlow Print Server PC or Mac drivers for your printer.
  4. Open any document-reading or document-producing application. (Your web browser will do.)
  5. Select File:Print from the application’s menu.
  6. Select the FFPS printer you installed.
  7. ON A WINDOWS WORKSTATION, select the [Properties] button.

    ON A MACINTOSH WORKSTATION, select Xerox Features to open the Xerox Job Ticket options.
  8. Select all of the appropriate job settings for one of the ticketing sets.
  9. ON A WINDOWS WORKSTATION, click on the Advanced tab.

    ON A MACINTOSH WORKSTATION, select the Advanced window from the scroll bar under Xerox Features.
  10. Select Xerox Job Ticket Export.
  11. Use a job ticket name that meets the step 1 criteria.
  12. Save the ticket to the directory you created in step #2.

    NOTE: The job tickets are platform-independent, so if you created the job tickets on a PC, they can be used on a Mac and
    vice versa.
  13. Repeat these steps until you’ve completed your job ticket library to address as many of your regularly-used job ticketing needs as is possible.


Create or process the PDL (Page Description Language, for example PostScript, PCL, PDF, or text) files as you normally do.

NOTE: Embed all fonts. Don’t subset them. Where layering may be necessary to create the file and later to edit it, it bloats the print-ready file and wreaks all kinds of havoc with your output. Save a copy and flatten it. If you’re going to create a PostScript file, follow the Adobe Document Structuring Convention (ADSC) of page-independence.

Organizing Your Print Job

On a network drive that is visible to the pre-press people and is NFS shared to the FreeFlow Print Server, create a set of folders for your print-ready files. Name them so that your press operator, by looking at the folder, will know how to load and program the printer’s paper trays.

Join the job ticket with the PDL file into a single file.

  1. ON A WINDOWS WORKSTATION, this can be done with A.F.7 Merge (available at http://www.fauland.com).
    Be kind. Send the developer a donation.

    Download and install the ‘A.F.7 Merge’ utility and open it.
  1. Click on the ‘Add’ icon to open an Open window.
  2. Browse to and select your job ticket
  3. Click on the ‘Add’ icon to open the Open window.
  4. Browse to and select your PDL file.
  5. Click on the ‘Merge’ icon
  6. Browse to the folder where you would like the ticketed jobs to be placed, give the combined job a name and click on the [Save] button to place your ticketed PDL in the directory.
  1. ON A MACINTOSH WORKSTATION, use the attached AppleScript program.
  1. Place the ticket.zip file on your Mac desktop.
  2. Double-click on it to expand the file, leaving the Ticket icon on your desktop.
  3. Organize your print-ready files (PDLs) so that you can drag all PDLs you wish to program the same way onto the Ticket icon on your desktop.
  4. The Ticket application will prompt you to browse to, and to choose your job ticket.
  5. The Ticket application will prompt you to browse to the folder where you would like the ticketed jobs to be placed.

    Your jobs will appear as individual jobs with their original names. Your jobs will be individually ticketed.

Created March 4, 2011 by
Norman A. Teck